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NOTIFICATION UNDER FERPA OF STUDENT RIGHTS CONCERNING EDUCATION RECORDS AND DIRECTORY INFORMATION
The Family Educational Rights and Privacy Act (FERPA)
affords students certain rights with respect to their education records. See
Section "6" below to prevent the disclosure of
directory information.
The FERPA rights of students are:
(1) The right to inspect and review your education records.
Students should submit to the registrar, dean, head of the
academic department, or other appropriate official, written requests that
identify the record(s) they wish to inspect. If the records are not maintained
by the college official to whom the request was submitted, that official shall
advise the student of the correct official to whom the request should be addressed.
All requests shall be granted or denied in writing within 45
days of receipt. If the request is granted, you will be notified of the time
and place where the records may be inspected. If the request is denied or not
responded to within 45 days, you may appeal to the college’s FERPA appeals
officer. Additional information regarding the appeal procedures will be
provided to you if a request is denied.
(2) The right to request the amendment of the student's
education records that the student believes are inaccurate or misleading.
You may ask the college to amend a record that you believe
is inaccurate or misleading. You should write to the college official responsible
for the record, clearly identify the part of the record you want changed, and
specify why it is inaccurate or misleading.
If the college decides not to amend the record as requested
by you, the college will notify you of the decision and advise you of your
right to a hearing before the college’s FERPA appeals officer regarding the
request for amendment. Additional information regarding the hearing procedures
will be provided to you when notified of your right to a hearing.
(3) The right to consent to disclosure of personally
identifiable information contained in your education records, except to the
extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is
disclosure to college officials with legitimate educational interests. A
college official is a person employed by the university in an administrative,
supervisory, academic or research, or support staff position; a person or
company with whom the University has contracted; a person serving on the Board
of Trustees; or a student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another college official in
performing his or her tasks.
A college official has a legitimate educational interest if
access is reasonably necessary in order to perform his/her instructional,
research, administrative or other duties and responsibilities.
Upon request, the college discloses education records
without consent to officials of another college or school in which a student
seeks or intends to enroll.
(4) You may appeal the alleged denial of FERPA rights to
the:
General Counsel and Vice Chancellor for Legal Affairs
The City University of New York
535 East 80th Street
New York, NY 10021.
(5) The right to file a complaint with the U.S. Department
of Education concerning alleged failures by the college to comply with the
requirements of FERPA. The name and address of the Office that administers
FERPA are:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, D.C. 20202-4605.
(6) The college will make the following "directory
information" concerning current and former students available to those
parties having a legitimate interest in the information: name, attendance dates
(periods of enrollment), address, telephone number, date and place of birth,
photograph, e-mail address, full or part-time status, enrollment status
(undergraduate, graduate, etc.), level of education (credits) completed, major
field of study, degree enrolled for, participation in officially recognized
activities and sports, height and weight of athletic team members, previous
school attended, and degrees, honors and awards received. By filing a Directory
Information Non-Disclosure Form with the Registrar’s Office, you may
request that any or all of this directory information not be released without
your prior written consent. This form is available in the Registrar’s Office
[and on the CUNY School of Law website] and may be filed, withdrawn, or
modified at any time.
CUNY Office of General Counsel
October 17, 2000
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