Email Standards

Creating a Signature

1. Open a new email message.
2. On the Message menu bar above the editor, select “Signature > Edit Signatures.“
3. Under Signature name , choose the “+” to create a new signature, and in the New Signature dialog box type “40th Anniversary” for the signature name.
4. Paste the signature template found below into the editor, and modify the information.
5. Please put in your name, pronouns, title(s), and department, and then update your phone number to reflect your extension (or an office line appropriate for your specific department).
6. After you type in the new phone number, ensure it is in size 9 and black type. You will then need to highlight the full phone number, click the button to make it a link, and type “1+718-340-####” (with your last four digits) into the hyperlink box.
7. When your personalizations are complete, click the save icon.
8. When your signature is complete, ensure you have selected it from your list of available signatures, and under “Choose default signature,” you select your account and assign your 40th Anniversary Signature to both “New messages” and “Replies/forwards”.
9. When this is complete, close the Signatures window.

1. Login to your inbox using https://mail1.law.cuny.edu/owa/
2. Click the gear icon in the top right of the window.
3. Select Options at the bottom of the drop-down menu.
4. Under “Layout” in the left-hand menu of the window click “Email Signature.“
5. Delete your existing signature.
6. Highlight and copy the entirety of the signature on the page above.
7. Paste the signature into the signature box
8. Edit the template to reflect your information: put in your name, pronouns, title(s), and department, and then update your phone number to reflect your extension (or an office line appropriate for your specific department). After you type in the new phone number, you will need to highlight the full phone number, click the button to make it a link, and type “1+718-340-####” (with your last four digits) into the hyperlink box.
9. Check boxes for  “Automatically include my signature on new messages I compose” and “Automatically include my signature on messages I forward or reply to.”
10. Click the Save icon.

1. Open the Outlook mobile app and go to Settings.
2. Tap on your account and then tap Signature.
3. Copy the email template from the page above by mass-selecting it, and long-tapping to select “Copy.” (You’ll need to have this done when you enter the app or briefly leave the app to grab the text.)
4. Long-tap to paste the copied signature text in the box provided.
5. Please put in your name, pronouns, title(s), and department, and then update your phone number to reflect your extension (or an office line appropriate for your specific department). After you type in the new phone number, you will need to highlight the full phone number, click the button to make it a link, and type “1+718-340-####” (with your last four digits) into the hyperlink box.
7. Once you’re happy with your signature, tap Save.

1. Open the Outlook app and go to the Outlook icon at the top left of the screen.
2. Tap on the Gear icon at the bottom-left corner of the column
3. Tap on your account and then tap Signature.
4. Copy the email template from the page above by mass-selecting it, and long-tapping to select “Copy.” (You’ll need to have this done when you enter the app or briefly leave the app to grab the text.)
5. Please put in your name, pronouns, title(s), and department, and then update your phone number to reflect your extension (or an office line appropriate for your specific department). After you type in the new phone number, you will need to highlight the full phone number, click the button to make it a link, and type “1+718-340-####” (with your last four digits) into the hyperlink box.
6. Tap Done.
7. Your signature will now appear at the bottom of all outgoing emails from Outlook on your Android device.

1. Log into your Outlook account and click on the gear icon in the upper right-hand corner.
2. Select View all Outlook settings from the drop-down menu.
3. Click on ‘Email’ in the left-hand sidebar and then ‘Compose and Reply’.
4. Under Signature, paste the email signature copied from the template above in the text box provided.
5. Please put in your name, pronouns, title(s), and department, and then update your phone number to reflect your extension (or an office line appropriate for your specific department). After you type in the new phone number, you will need to highlight the full phone number, click the button to make it a link, and type “1+718-340-####” (with your last four digits) into the hyperlink box.
6. Scroll down to the bottom of the page and click ‘Save’ to save your changes.