Events at CUNY School of Law
Event Types and Space Availability
Priority for the use of campus spaces is given to academic and administrative departments of the Law School. All requests are evaluated based on space availability, resource requirements, associated building or facility needs (e.g., HVAC, staffing, public safety management), and any insurance requirements for external hosts and vendors. We are committed to ensuring equitable access to all events hosted at CUNY School of Law, which includes providing reasonable accommodation for individuals with disabilities and ensuring our spaces are accessible to attendees.
We accommodate various event types, including:
- Academic symposia and conferences
- Public interest law workshops
- Panels with elected officials and public figures
- Student and faculty-hosted events
- Special celebrations and ceremonies
- Community outreach programs
- Faculty, staff & department meetings/workshops
- TV and other film productions
Planning & Scheduling Process
We have provided a Student Event Planning Toolkit for your assistance.
All student-hosted events must be submitted through the request form below. Student-generated requests, such as student organization meetings, social events, cultural events, fundraising events, and panels are managed by Student Affairs at studentaffairsoffice@law.cuny.edu.
Checklist for Event Organizers
As the Event Organizer, we recommend following guidelines for a successful event:
- Complete and submit the Student Group Event Request Form
- Request the following (as desired):
- Photography (pending staff availability)
- AV/IT Requests
- Develop a budget for facility costs, catering, speaker fees, transportation, printing, and other items
- Review event logistics:
- Secure appropriate insurance and licenses (e.g., Certificate of Insurance; beer/wine license)
- Develop a marketing plan for your event (if needed)
- Coordinate logistics with outside speakers including travel, lodging, AV needs, etc.
- Prepare facility needs (furniture layout, etc.) and Catering requests one week before your event
- Create an event agenda or “Run of Show”
- Manage event registration and create attendance lists
- Determine and secure all needed signage
- Provide attendance lists to security at least two days prior to your event
- Recruit volunteers to assist with greeting, registration, ushering, clean up
As the Event Organizer, you are responsible for the set-up and break down of the event in coordination with the Events Department.
We have provided an Events Planning Toolkit for your assistance.
Faculty and staff members who wish to hold an event, such as a lecture, conference, or reception, should complete the request form below. These events are overseen by the Events Department at events@law.cuny.edu.
Checklist for Event Organizers
As the Event Organizer, we recommend following guidelines for a successful event:
- Complete and submit the Event Request Form
- Indicate requests for the following, through the Events Department (if needed):
- Press, media, photography, or Communications-related items
- AV/IT Requests
- Budget for facility costs, catering, speaker fees, transportation, printing, and other items
- Review event logistics:
- Request any promotional items from Communications (press release, invites, posts, emails, etc.) ideally 6+ weeks out from event but no later than 3 weeks out from event (confirmation pending staff availability and timing)
- Secure appropriate insurance and licenses (e.g., Certificate of Insurance; beer/wine license)
- Coordinate logistics with outside speakers including travel, lodging, AV needs, etc.
- Prepare facility needs (furniture layout, etc.) and Catering requests one week before your event
- Create an event agenda or “Run of Show”
- Manage event registration and create attendance lists
- Determine and secure all needed signage
- Provide attendance lists to security at least two days prior to your event
As the event organizer, you are responsible for the set-up and break down of the event in coordination with the Events Department.
Information on rental spaces and their terms is available on our Events, Catering & Rentals Page. Examples of events held by external groups include luncheons, award ceremonies, conferences, and film shoots. Groups external to the Law School can contact the Events Department.
If you have any additional questions or would like to speak to our coordinators in person first, please contact the Events Department by calling (718) 340-4167 or emailing events@law.cuny.edu.
- Students
-
We have provided a Student Event Planning Toolkit for your assistance.
All student-hosted events must be submitted through the request form below. Student-generated requests, such as student organization meetings, social events, cultural events, fundraising events, and panels are managed by Student Affairs at studentaffairsoffice@law.cuny.edu.
Checklist for Event Organizers
As the Event Organizer, we recommend following guidelines for a successful event:
- Complete and submit the Student Group Event Request Form
- Request the following (as desired):
- Photography (pending staff availability)
- AV/IT Requests
- Develop a budget for facility costs, catering, speaker fees, transportation, printing, and other items
- Review event logistics:
- Secure appropriate insurance and licenses (e.g., Certificate of Insurance; beer/wine license)
- Develop a marketing plan for your event (if needed)
- Coordinate logistics with outside speakers including travel, lodging, AV needs, etc.
- Prepare facility needs (furniture layout, etc.) and Catering requests one week before your event
- Create an event agenda or “Run of Show”
- Manage event registration and create attendance lists
- Determine and secure all needed signage
- Provide attendance lists to security at least two days prior to your event
- Recruit volunteers to assist with greeting, registration, ushering, clean up
As the Event Organizer, you are responsible for the set-up and break down of the event in coordination with the Events Department.
- Faculty & Staff
-
We have provided an Events Planning Toolkit for your assistance.
Faculty and staff members who wish to hold an event, such as a lecture, conference, or reception, should complete the request form below. These events are overseen by the Events Department at events@law.cuny.edu.
Checklist for Event Organizers
As the Event Organizer, we recommend following guidelines for a successful event:
- Complete and submit the Event Request Form
- Indicate requests for the following, through the Events Department (if needed):
- Press, media, photography, or Communications-related items
- AV/IT Requests
- Budget for facility costs, catering, speaker fees, transportation, printing, and other items
- Review event logistics:
- Request any promotional items from Communications (press release, invites, posts, emails, etc.) ideally 6+ weeks out from event but no later than 3 weeks out from event (confirmation pending staff availability and timing)
- Secure appropriate insurance and licenses (e.g., Certificate of Insurance; beer/wine license)
- Coordinate logistics with outside speakers including travel, lodging, AV needs, etc.
- Prepare facility needs (furniture layout, etc.) and Catering requests one week before your event
- Create an event agenda or “Run of Show”
- Manage event registration and create attendance lists
- Determine and secure all needed signage
- Provide attendance lists to security at least two days prior to your event
As the event organizer, you are responsible for the set-up and break down of the event in coordination with the Events Department.
- External Host/Organizer Applications
-
Information on rental spaces and their terms is available on our Events, Catering & Rentals Page. Examples of events held by external groups include luncheons, award ceremonies, conferences, and film shoots. Groups external to the Law School can contact the Events Department.
If you have any additional questions or would like to speak to our coordinators in person first, please contact the Events Department by calling (718) 340-4167 or emailing events@law.cuny.edu.
Commitment to Open Dialogue, Academic Freedom, and First Amendment Values in Higher Education
CUNY School of Law is deeply committed to fostering an environment that upholds free speech and academic freedom. We recognize that some events may generate discussion or controversy within our community. As a public institution, we do not endorse political candidates or parties but are dedicated to promoting civic engagement and political awareness among our students. The views expressed by speakers, including faculty, students, and invited guests, are their own and do not necessarily reflect the views of CUNY School of Law, its administration, or any of its affiliated entities. Events featuring political candidates or addressing controversial topics are managed in accordance with our policies on external speakers and equal access. We encourage our community to engage thoughtfully with diverse viewpoints while maintaining respect for all participants.
Recording & Photography
CUNY Law’s Multimedia Consent & Release Form
CUNY School of Law requires all event participants to sign a media release form for any recordings or photographs taken, granting permission for their use in promotional, educational, or archival purposes. External media are asked to register in advance via email to communications@law.cuny.edu, use designated areas for coverage and interviews, and respect any restrictions on recording sensitive discussions or non-consenting participants. Attendees wishing to record events for personal use must obtain permission from event organizers, respect privacy, and refrain from using recordings for commercial purposes without explicit authorization.
More information about media relations and presence on campus can be found at:
law.cuny.edu/communications-and-marketing/what-we-do/news-media-relations/