Documentation – General Guidance

1) Description of Disability

• Diagnosis and ICD‑10 or DSM‑5 code
• Functional limitations in an educational setting
• Suggested reasonable accommodations aligned with documented limitations
• Current and relevant documentation (typically within 3 years)

2) Clinical Credentials

• Documentation on provider letterhead
• Clinician’s name, practice name, and state license/certification number
• Provider must have training related to the diagnosis

3) Additional Notes

• If requesting accommodations for multiple disabilities, provide documentation for each.
• If documentation is incomplete or outdated, SDS may request additional records.
• Prior records (e.g., IEP, prior school accommodations) may be submitted but may not alone validate current need.