From legal language guidance to multilanguage dictionaries, find the tools to help you write the words and make them right.

KNOW YOUR LEGAL LANGUAGE

As an aspiring member of the legal profession, you are expected to be accurate and precise in using legal terminology. Test your level of legal literacy by selecting the most appropriate term among the choices offered in each of these illustrative sentences from motion practice below.

1. The defendant’s motion to dismiss the complaint for failure to state a cause of action in negligence should be ____________, on the ground that the complaint alleges facts that support all of the elements of a negligence claim.

A. dismissed
B. distinguished
C. denied

2. The plaintiff requests that its motion to ____________ a subpoena seeking all of plaintiff’s business records from the past ten years should be granted on the ground that the subpoena is unreasonably broad in scope.

A. squash
B. quash
C. quit

3. Ruling on defendant’s motion to dismiss the complaint for failure to state a claim with sufficient particularity, the court granted the motion to dismiss, with leave to plaintiff to ____________ the complaint.

A. replead
B. replevin
C. replenish

4. Charged with multiple counts of possessing illegal fireworks after police officers seized the fireworks from defendant’s garage, the defendant moved to ____________ this evidence on the ground that the officers did not have a warrant to conduct a search and seizure.

A. suspend
B. suppress
C. surrender

5. The defendant opposed the prosecution’s offer in evidence of defendant’s prior perjury conviction to ____________ defendant’s credibility in a jury trial, on the ground that the prior conviction was similar to the current charge and that the jurors’ awareness of the conviction would prejudice them against the defendant on the basis of her past conduct.

A. impugn
B. indict
C. impeach

  1. The defendant’s motion to dismiss the complaint for failure to state a cause of action in negligence should be Denied on the ground that the complaint alleges facts that support all of the elements of a negligence claim. Motions–applications to a court that typically are made in the course of a lawsuit–are granted or denied; complaints or petitions that initiate a lawsuit or proceeding are subject to dismissal.
  2. The plaintiff requests that its motion to quash a subpoena seeking all of plaintiff’s business records from the past ten years should be granted on the ground that the subpoena is unreasonably broad in scope. In law, “quash” means to annul or vacate by judicial action.
  3. Ruling on defendant’s motion to dismiss the complaint for failure to state a claim with sufficient particularity, the court granted the motion to dismiss, with leave to plaintiff to replead the complaint. This is a motion challenging the adequacy of the pleadings (here, the complaint) to give notice of a claim. The term “replevin” also has a specific legal usage, but it refers to an action to recover goods that have been wrongfully taken or detained from the rightful possessor.
  4. Charged with multiple counts of possessing illegal fireworks after police officers seized the fireworks from defendant’s garage, the defendant moved to suppress this evidence on the ground that the officers did not have a warrant to conduct a search and seizure. The term “suppress” is used in the sense of preventing evidence from being introduced on the ground that it has been illegally obtained. In some instances, once an order suppressing evidence has been issued, it is difficult if not impossible to continue the prosecution of a case.
  5. The defendant opposed the prosecution’s offer in evidence of the defendant’s prior perjury conviction to impeach defendant’s credibility in a jury trial, on the ground that the prior conviction was similar to the current charge and that the jurors’ awareness of the conviction would prejudice them against the defendant on the basis of her past conduct. As a point of general usage, the terms “impugn” and “impeach” are both used to refer to a challenge to veracity or integrity. In legal usage, “impeach” refers more specifically to any effort to cast doubt on the veracity of evidence. Another legal usage of “impeach”–to charge a public officer before an authorized tribunal with misconduct in office–is related to, but not synonymous with,”indict,” which in law refers to a formal accusation of crime against an individual.

Legal literacy includes the ability to identify accurately the varieties of statements that a court makes in the course of a judicial opinion. The language in which a judicial statement appears may convey important information about the function of the statement within the underlying legal dispute and possibly its relation to other legal sources (when an opinion “follows,” “limits,” or “distinguishes” an earlier opinion). For example, the “holding” in a case, as distinguished from the court’s recitation of a rule or its reasoning, refers to the court’s answer to the issue presented for decision, that is, it refers to the court’s application of the governing legal rule to the particular set of facts before it. In some cases the court states its holding explicitly; in other instances the holding must be inferred from the result in the case coupled with the court’s key reasoning. In either event, the holding is the portion of an opinion that a court or a litigant may cite as precedent in a later case involving a similar issue. The holding should also be distinguished from a court’s “finding” on a factual question in the case.

In the following examples drawn from the report of the decision in Palmore v. Sidoti, 466 U.S. 429 (1984), which is summarized below, select the term that will characterize most accurately and precisely the character and function of the state court’s or the Supreme Court’s statements in this case.

Summary of the case: In Palmore, the U.S. Supreme Court reviewed a state court decision which, in the words of the Court, had “divest[ed] a natural mother of her infant child because of her remarriage to a person of a different race” and awarded custody to the child’s biological father, who had also remarried. 466 U.S. at 430. Although, in the words of the state court, “there is no issue as to either [parent’s] devotion to the child, adequacy of housing facilities, or respectability of the new spouse of either parent,” the court based its custody decision on a determination that, when the child became of “school age and thus more vulnerable to peer pressures, [she would] suffer from the social stigmatization that is sure to come” from living in a household with a stepparent of a different race. Id. at 431. The U.S. Supreme Court reversed the judgment of the state court on the ground that the Equal Protection Clause of the Fourteenth Amendment prohibited a court from basing its holding on the ground of race. Id. at 433. In the words of the Supreme Court, “[i]t would ignore reality to suggest that racial and ethnic prejudices do not exist or that all manifestations of those prejudices have been eliminated. There is a risk that a child living with a stepparent of a different race may be subject to a variety of pressures and stresses not present if the child were living with parents of the same racial or ethnic origin. The question, however, is whether the reality of private biases and the possible injury they might inflict are permissible considerations for removal of an infant child from the custody of its natural mother. We have little difficulty concluding that they are not. (Footnote omitted.) The Constitution cannot control such prejudices but neither can it tolerate them. Private biases may be outside the reach of the law, but the law cannot, directly or indirectly, give them effect.” Id.

For the full text of the Supreme Court decision, click here.

Judicial Language Quiz

1. In Palmore v. Sidoti, the state court __________ that there was no question as to either biological parent’s devotion to the child.

2. The state court __________ that remaining in a racially mixed household would ultimately have a damaging impact on the child.

3. The state court __________ that, where a child’s biological mother had remarried a person of a different race and it was inevitable that the child would suffer social stigma if she remained with her mother in a mixed-race household, the best interests of the child would be served by awarding custody to the child’s biological father.

4. In reversing the state court’s decision in Palmore, the U.S. Supreme Court __________ that where a state court made no effort to place its custody determination on any ground other than the suspected impact of private racial biases, the state court’s ruling violated the Equal Protection Clause of the Fourteenth Amendment.

5. The Supreme Court __________ that the law cannot give effect to private biases.

GRAMMAR & STYLE

You’ve likely read about active and passive voice in Richard Wydick, Plain English for Lawyers (Chapter 4). Here is some more information on what these different constructions are and when you should use each of them. Scroll down to the bottom of the page for links to more online resources covering this topic.

What is passive voice?

In a sentence using active voice, the subject of the sentence performs the action expressed in the verb. In a sentence using passive voice, the subject is acted upon. Examples:

  • active voice: The police officer arrested the man.
    (The police officer is the subject of the sentence and is performing the action of arresting.)
  • passive voice: The man was arrested by the police officer.
    (The man is the subject of the sentence but he is not performing the action of arresting.)

A shortcut to try and identify passive construction in your writing is to look for an extra “be” verb (is, are, was, were) and the word “by”.

  • active voice: The police officer arrested the man.
  • passive voice: The man was arrested by the police officer. The man was arrested.

Why should I use the active voice?

1. The active voice is more concise. For example:

  • active voice: The dog chased the cat. (five words)
  • passive voice: The cat was chased by the dog. (seven words)

2. The active voice is often stronger than the passive voice. For example:

  • active voice: Judges must explain the reasons behind their decisions.
  • passive voice: The reasons behind their decisions must be explained by judges.

3. The passive voice tempts the writer to omit the identity of the actor, thus producing a fuzzy truncated passive like this:

truncated passive: A copy of every Action Letter shall be sent to the Clerk of the Administrative Office for entry and filing, and a memorandum briefly describing the Action Letter shall be distributed to each Commissioner within three days thereafter.

Using passive voice here leaves a lot of questions: Who is supposed to send the copy to the Clerk? Who is supposed to write the memorandum? Who is supposed to distribute the memorandum? We can’t tell, because the writer used the truncated passive to hide the actor.

 

Is there ever a good reason to use passive voice?

Yes. Here are the four most common good reasons:

  • 1Sometimes you may not want to name the actor because you want to play down the actor’s role in the event. (For instance, maybe the actor is your client.) Example: When the lights went out, several punches were thrown.
  • Sometimes it’s the action that’s important, not who does it. Example: This Act may be cited as the Unlawful Detention Act of 2002.
  • Sometimes you may not know who did the acting. Example: During the following six months, the fence wire was cut on nine separate occasions.
  • Sometimes you need the passive in order to connect this sentence smoothly with the preceding sentence or sentences. Example: The key question is, therefore, when did the defendant actually receive the summons and complaint? The summons and complaint were not served on the defendant in person until May 18th.

Be Consistent

Whether you are using active or passive voice, be consistent within a sentence.

  • He tried to act cool when he slipped in the puddle, but he was still laughed at by the other students. (Uses active voice in the first clause, passive voice in the second clause)
  • He tried to act cool when he slipped in the puddle, but the other students still laughed at him. (Uses active voice in both parts of the sentence.)

For More Information

Grammar Girl, “Active Versus Passive Voice,” 2011. Access at http://www.quickanddirtytips.com/education/grammar/active-voice-versus-passive-voice.

Purdue Online Writing Lab (OWL), “Active and Passive Voice,” 2012. Access at http://owl.english.purdue.edu/owl/resource/539/1/.

  1. In Palmore v. Sidoti, the state court found that there was no question as to either biological parent’s devotion to the child. Here, the most accurate term would be “found” because it refers to the state court’s determination of a fact, or, more precisely, to the absence of a negative factual finding concerning either parent’s qualifications to be the child’s custodian.
  2. The state court reasoned that remaining in a racially mixed household would ultimately have a damaging impact on the child. The most accurate term would be “reasoned” because here the sentence refers to the state court’s rationale for awarding custody to the father, despite the mother’s fitness as a parent.
  3. The state court held that, where a child’s biological mother had remarried a person of a different race and it was inevitable that the child would suffer social stigma if she remained with her mother in a mixed-race household, the best interests of the child would be served by awarding custody to the child’s biological father. Here the appropriate term would be “held” because this sentence refers to the state court’s application of a legal standard (best interests) to a set of facts (child’s living in a mixed-race household following biological mother’s marriage to a man of a different race) as it reaches a specific outcome (awards custody to biological father).
  4. In reversing the state court’s decision in Palmore, the U.S. Supreme Court held that where a state court made no effort to place its custody determination on any ground other than the suspected impact of private racial biases, the state court’s ruling violated the Equal Protection Clause of the Fourteenth Amendment. The appropriate term would be “held” because the sentence describes the Supreme Court’s application of a legal rule (racial classification is prohibited by the Equal Protection Clause) to the same set of facts as it reaches a specific result (reversing judgment of the state court).
  5. The Supreme Court reasoned that the law cannot give effect to private biases. The most appropriate term would be “reasoned” because here the sentence refers to the rationale that the Supreme Court offers in support of its conclusion that a court’s taking account of racial bias would be to effect a racial classification.

Following are some common transitional words and phrases, organized by the types of cues they offer to readers.

This list is provided courtesy of the Southern Illinois University Writing Centers. You can visit their helpful Web site at www.siu.edu/~write.

Cues that lead the reader forward

To show addition: To show time:
Again Moreover At length Later
And Nor Immediately thereafter Previously
And then Too Soon Formerly
Besides Next After a few hours First, second
Equally important First, second, etc. Afterwards Next, etc.
Finally Lastly Finally And then
Further Furthermore Then

Cues that make the reader stop and compare

But Notwithstanding Although
Yet On the other hand Although this is true
And yet On the contrary While this is true
However After all Conversely
Still For all that Simultaneously
Nevertheless In contrast Meanwhile
Nonetheless At the same time In the meantime

Cues that develop and summarize

To give examples: To emphasize: To repeat:
For instance Obviously In brief
For example In fact In short
To demonstrate As a matter of fact As I have said
To illustrate Indeed As I have noted
As an illustration In any case In other words
In any event
That is

 

To introduce conclusions: To summarize:
Hence In brief
Therefore On the whole
Accordingly Summing up
Consequently To conclude
Thus In conclusion
As a result

What Is “Editing”?

You need to review your work for organization and connection of ideas, and for clarity, including correcting errors in grammar and vocabulary. You also need to correct any errors related to punctuation, or mechanics, such as spelling or capitalization. So let’s work on it!

Self-Editing Strategies

We suggest the following tips to help you edit and proofread your work:

1. Search for the occurrence of similar errors.

Ask yourself these questions:

  • What problems appear repeatedly in my writing?
  • What generalizations can I draw about my writing from these errors?
  • Do my ideas frequently appear disorganized in the text?
  • Do my paragraphs lack a topic sentence?
  • Do I tend to repeat the same idea throughout the text, unnecessarily?
  • Do I always write the same kind of sentence structure, e.g., subject-verb-object?
  • Multilingual students: in what grammar areas do I make most of my errors? E.g., are my errors related to the use of prepositions, verb tenses, articles, connectors, etc.?

2. Build up a personalized editing checklist.

Once you’ve identified your patterns of errors, then you should create a checklist for yourself. The next time you edit a paper, you may want to focus exclusively on those errors, or pay more attention to them, and perhaps tackle them first.

3. Make time for the editing phase.

Remember writing is not over when you have finished your first draft, but after you have revised and edited it. Setting aside time for editing is essential for all of your writing, including in-class exams.

4. Work on a hard copy.

This creates some distance between you and the final product and allows you to manipulate the paper copy in a more controlled way (you can go back or move forward to previous portions of the text as many times as you want). It also allows you to take down notes directly on the text in an easy way.

5. Make focused passes through a text to look at a specific issue.

For example, search the text for errors in subject/verb agreement (-s missing from a 3rd person singular verb). Don’t try to look at everything at the same time, because you will miss a lot!

Self-editing looks impossible when you think of it in general. However, when you break down the task in pieces and prioritize types of errors, then self-editing becomes more manageable. If you have difficulties with the use of prepositions, but do not have much problem with verb tenses, then, focus on prepositions exclusively. One or two errors in verbs in your paper will not be as problematic as multiple errors in preposition usage. Then use the same procedure with different editing categories, one pass through for each one.

6. Ask somebody to read your paper aloud to you.

Listening to another voice creates distance from your own writing and allows you to move from the position of the writer to the position of the listener/reader. If this is not possible, then just read the paper aloud to yourself: listening to your own voice gives you some distance from the text itself. You may even record yourself while reading your text: listening to a voice, even when it is yours, creates some distance from your own work.

7. Ask a friend (maybe another student from your class?) to proofread your paper.

However, avoid asking your friend to correct it (if this is the case, you’ll never learn how to proofread!). Just ask your reader to mark the potential problems in your paper, and then discuss those problems with him/her.

8. When proofreading, read the paper from back to front.

Breaking the flow of ideas sometimes helps to focus on language issues rather than on the content itself.

9. Use the dictionary (a lexicon or a thesaurus) in order to make an accurate and varied choice of words.

This way you will have access not only to meanings but also to synonyms, antonyms, shades of meaning, etc. A dictionary is a useful tool both for multilingual students and native speakers.

 

Editing Under Time Pressure

If you haven’t set aside enough time to edit your paper carefully, you can take a shortcut (but never skip this phase!).

1. Read the question in the assignment and highlight keywords and instructions.

2. Plan your essay.

  • Preferably, do so in a loud voice, by asking questions to yourself
  • Write down what you say (main points and points derived from that one)
  • Assign paragraphs to your text. Remember: one paragraph=one idea

3. Write your paper and check your outline as you go along.

4. Read the paper nonstop from the beginning to the end at least once.

When you work on different sections separately and then paste them to the general text, there may be problems of connection between those sections that you’ll fail to detect unless you read the whole text.

5. Proofread and edit your paper.

  • Are there any spelling errors?
  • Are there any words missing from the sentences?
  • Are there any words used incorrectly?
  • Can you suggest a better word or word form?
  • Look at the nouns. Do they have the appropriate singular or plural endings? Is an article needed? Has the appropriate article been used?
  • Look at the verbs. Do the verb endings agree (in person -first, second, third-, or in number -singular or plural) with the subjects? Are the verbs in the appropriate tense?
  • Look at punctuation. Do you see any problems with commas, periods, semicolons, quotation marks, etc.?
  • Are there words that occur repeatedly but unnecessarily in the text?

Run-on sentences are among the most common sentence-level errors. Although many people think of run-ons as sentences that are just “too long,” the problem has little to do with sentence length.

Simply put, run-on sentences are created when two (or more) independent clauses are improperly joined. (An independent clause is a clause that contains a subject and a verb and can stand alone as a complete sentence.)

In a run-on, independent clauses may be run together, with no punctuation or transitional words between them:

The attorney encouraged her client to settle the case out of court the client refused because he wanted to go to trial.

Or they may be insufficiently connected with just a comma (often called a comma splice):

The lawyer handed the judge a memo, it fell on the floor.

 

Once you’ve identified them, run-ons can be easily corrected in several ways:

  • Make the run-on two separate sentences. This is often the best choice when the original sentence is very long: The attorney encouraged her client to settle the case out of court. The client refused because he wanted to go to trial.
  • Use a semicolon, or a semicolon plus a transitional word, to link the clauses: The lawyer handed the judge a memo; however, it fell on the floor.
  • Use a conjunction (and a comma) to join the clauses: The lawyer handed the judge a memo, but it fell on the floor.
  • Reword the sentence to turn one of the independent clauses into a dependent clause using a subordinating conjunction: When the lawyer handed the judge a memo, it fell on the floor.
    • Examples of common subordinating conjunctions: whenbecausebeforeafterwhereaswhile, and unless.

A fragment can be defined as a sentence that does not express a complete thought – most often because it is missing a key element, such as a subject or verb, or begins with a subordinating word.

The following examples are all fragments, for different reasons:

Example 1: The attorney objecting to the line of questioning.

The problem with this so-called sentence is that it’s missing a verb. Although “objecting” looks like a verb, in this case it’s not. Look closely: The phrase “objecting to the line of questioning” is really being used as an adjective to describe “attorney.” Which attorney is being discussed? The one who’s objecting to the line of questioning.

To make this into a complete sentence, you need to add a verb. If you want to relate a simple, straightforward action, try:

The attorney objected to the line of questioning.

If, however, you wanted to say something more about that attorney, you could write:

The attorney objecting to the line of questioning rose to her feet.

Here, the word “rose” functions as a verb, making this a complete sentence.

Example 2: The jurors remained in the hotel for three days. Bickering the whole time.

While the first sentence here is complete, the second is not – it is missing a subject. The second sentence seems to be an afterthought to the first, so you could link them together:

The jurors remained in the hotel for three days, bickering the whole time.

Or you could add a subject to the second sentence to make it complete:

The jurors remained in the hotel for three days. They were bickering the whole time.

Example 3: Unless the witness testifies.

This sentence is really a dependent (or subordinate) clause that can’t stand on its own. If you read it aloud, you’re probably thinking, “Unless the witness testifies – WHAT?” The writer here probably meant to attach this clause to the sentence before or after it. The problem could be corrected either way:

This case will be dismissed unless the witness testifies.

or

Unless the witness testifies, we will surely lose this case.

You can prevent fragments of this sort by making sure that whenever you begin with a subordinating word (such as unless, because, when, if, etc.), you include enough information in the sentence to create a complete thought.

As a general rule, the best way to avoid creating sentence fragments is to ask yourself, when writing a sentence: “Does this sentence, standing on its own, express a complete thought?” If not, check to see what elements are missing.

Subject/verb agreement can seem straightforward for native speakers and others comfortable with English; however, some circumstances can make it difficult to tell whether a subject and verb really do agree.

 

Recognizing plural and singular nouns

Again, the basics are straightforward — we usually add an “s” to the end of a noun to form a plural (a group of more than one “defendant” constitutes “defendants”) and know the most common irregular plurals (a group of more than one “child” is a group of “children”). But here are a few to watch out for.

Some words you might not realize are singular:

Gramatically Singular Words

Words that seem to refer to a group but must be treated like individuals because they are grammatically singular. They are:

another anybody anyone anything
each either every everybody
everyone less little much
neither nobody none no one
nothing somebody someone something

For some words, it may help to think of the word split into its parts, so that “everyone” becomes “every one,” “none” becomes “not one,” and so on. This strategy emphasizes that the subject is “one” (“every” indicates which “one” is under consideration) and “one” is obviously singular.

  • Wrong: “Of all the students in the class, none have taken Latin.”
  • Right: “Of all the students in the class, none has taken Latin.”

Words that end in “s” but represent a concept as a whole

Some examples: news, politics, statistics, economics.

  • Wrong: “Gymnastics are more dangerous than football.”
  • Right: “Gymnastics is more dangerous than football.”

Collective nouns that represent a group of individuals acting as a body

  • Wrong: “The Sons of the Revolution have an intertwined relationship with the state.”
  • Right: “The Sons of the Revolution has an intertwined relationship with the state.”

Although under ordinary circumstances, “sons” would take a plural verb, in this case the writer has correctly understood that “Sons of the Revolution” is a proper noun referring to one organization as a whole, rather than several particular sons.

Similarly, some common nouns that may represent a group of people acting as one are:

board (of directors) committee corporation couple
court family government jury
majority panel (of judges)

Note that some of these words should be handled differently if they are used to represent a group of individuals acting separately (see “Some words you might not realize are plural,” below), but that some are always singular; for example, whether it consists of one individual, as in a trial court, or of a body of people, “the court” is regarded as an institution, and therefore takes a singular verb.

  • Wrong: “The court stated that they were ill-equipped to second-guess the trial court judge’s determination.”
  • Right: “The court stated that it was ill-equipped to second-guess the trial court judge’s determination.”

This is also true of expressions dealing with time, money, and weight.

  • Wrong: “Five thousand dollars were awarded to the plaintiff.”
  • Right: “Five thousand dollars was awarded to the plaintiff.”

Consider such amounts as lump sums rather than individual dollars (pounds, hours, etc.).

Some words you might not realize are plural:

Words that Come from Latin.

“Data” and “agenda” are both plural; although they are often treated as singular in informal conversation, for the purpose of professional writing they should be treated with technical accuracy as plural.

  • Wrong: “The data does not support this conclusion.”
  • Right: “The data do not support this conclusion.”
  • Right: “The datum does not support this conclusion.”

Some singular/plural pairs that follow this model: agendum/agenda, criterion/criteria, datum/data, dictum/dicta.

Collective Nouns

Nouns that represent a group of individuals who are acting independently, for example, the word “jury” would take a singular verb when the jurors act in concert (“the jury decided that … “), it would take a plural verb when differences between the group are emphasized.

  • Wrong: “The jury disagrees [among themselves] on this issue.”
  • Right: “The jury disagree on this issue.”

If this construction sounds awkward to you, you might rebuild the sentence with a different subject:

  • Right: “The members of the jury disagree on this issue.”

Note that some collective nouns always take plural verbs. Some examples:

elderly police poor young

Right: “The elderly receive special protection under the law.”

Recognizing subjects and verbs in unusual places

In many sentences, the verb immediately follows the subject: “The police officer frisked the suspect.” This form is both common and effective because the close proximity of subject and verb allows the whole sentence to be comprehended quickly. However, variations occur and you cannot necessarily depend on the subject of the sentence to be the noun just left of the verb. Here are some instances of slightly less common structures.

Intervening words

Sometimes a group of words that modify the subject will come before the verb. This situation can be tricky, because it will put a noun closely related to the subject right next to the verb. Here’s an example:

  • Wrong: “The criminal nature of these incidents do not divest Family Court of jurisdiction.”
  • Right: “The criminal nature of these incidents does not divest Family Court of jurisdiction.”

The writer has tried to create agreement, matching a plural noun, “incidents,” with a plural verb, “do not divest.” This mistake is natural because “incidents” appears where we often expect the subject, right before the verb. However, “incidents” actually belongs to a prepositional phrase that modifies an earlier word, “nature,” and the word should agree with that verb:

A test: Try saying the sentence without the intervening words: “The criminal nature do not,” or “The criminal nature does not”?

Verbs preceding subjects

While verbs usually come after subjects, in a few instances you will find them reversed. This is most common in questions (“What is the standard governing municipal tort liability, and which elements must be met to satisfy the special relationship exception to that rule?”) and in sentences beginning with “there.”

  • Right: “There is a long history of judicial intervention in public schools since Brown v. Board of Education.”
  • Right: “There are several criteria that courts use in deciding whether or not to intervene in public schools.”

Note that “there” is not the subject of the sentence; look after the verb to find the subject and check for agreement. In the first example, the subject, “history,” is singular, and should be paired with “is.” In the second, the subject, “criteria,” is plural, and should be paired with “are.”

Compound subjects

Subjects made up of several individual components joined with “and” take plural verbs: “Both New Horizons and Queens Rising have contracts with the state to provide twenty-four-hour care for youth.” However, a couple of special cases exist. Keep an eye out for introductory words such as “each,” “every,” “either,” and “neither.”

Subjects joined with “and” are plural, but subjects joined with “or” or “nor” are not (necessarily). Consider the following:

  • Right: “Neither the Office for Civil Rights nor the Human Rights Commission in Vermont is likely to file a court claim against Bennington.”
  • Right: “Neither the plaintiffs nor the defendant wants to suggest settlement first.”
  • Right: “Neither the plaintiff nor the defendants want to suggest settlement first.”

Although the subject has two elements, “Office for Civil Rights” and “Human Rights Commission,” they do not have an additive quality; see “some words you might not realize are singular,” above, for a discussion of words like “neither.”

The verb in such cases may be singular or plural, but should agree with the nearest part of the subject. Your ear can guide you here; both “defendant want” and “defendants wants” sound wrong, regardless of any subjects they might be paired with.

Finally, when a compound subject involves the word “each” or “every,” use a singular verb. (See “some words you might not realize are singular,” above.)

  • Right: “Every pleading, written motion, and other paper is required to bear the signature of at least one attorney of record.”

 

 

Pronouns are words  that stand in for nouns, noun phrases, and other pronouns. This page is not a comprehensive introduction to pronouns (although you can find one at Purdue University’s Online Writing Lab), but a guide to some of the stickier pronoun situations you might encounter, with examples from legal writing.

Subject vs. Object

Personal pronouns come in pairs, one for use as a subject and one for use as an object. Most of the time, fluent speakers can hear the difference between “I” and “me,” “we” and “us,” “he” and “him,” “she” and “her,” “they” and “them” when used in a sentence: “I went to the movies with them,”; “He bought her a present,.”

In compounds

  • Wrong: “Her concern for Jeffries increased when John Jeffries threw a glass bottle from the top of the stairs at Mr. Jeffries and she.”
  • Right: “Her concern for Jeffries increased when John Jeffries threw a glass bottle from the top of the stairs at Mr. Jeffries and her.”

Pronouns that are part of compounds should be used in the same form that would be used if the pronouns stood alone. One way to test this is to take out every part of the compound but the pronoun. Which sounds better, “threw a glass bottle … at she” or “threw a glass bottle … at her”?

After a linking verb

Although pronouns toward the ends of sentences will tend to be objects (“We went with them,” “He gave it to me,” etc.), those following forms of the verb “;to be”; — am, is, are, was, were — are technically restatements of the subject, and therefore require subject form.

  • Wrong: “It was him who initiated the phone call.”
  • Right: “It was he who initiated the phone call.”

Although this phrasing is correct, it may sound archaic to you. If so, you might rewrite the sentence.

  • Right: “He was the one who initiated the phone call.”

Who vs. Whom

Contrary to common usage, “whom” is not just a fancy word for “who” that you should use when you want to sound important. The difference between “who” and “whom” is the same as the difference between “I” and “me;” “I” and “who” are subjects, while “me” and “whom” are objects. Look at the following sentence:

  • Wrong: “As long as parties are voluntarily participating in mediation and given a choice as to whom their mediator will be, they should be allowed to choose anyone they see fit.”
  • Right: “As long as parties are voluntarily participating in mediation and given a choice as to who their mediator will be, they should be allowed to choose anyone they see fit.”

This writer does have the right idea, that “whom” follows a preposition, which generally is followed by an object form. However, the phrase “given a choice as to” introduces a clause, or a dependent part of the sentence that has both a subject and a verb, that might be rewritten to stand alone: “Who will be their mediator?” Here, the clause involves a linking verb, so the subject form of the pronoun is necessary.

Here’s a sentence where “whom” is correct.

  • Right: “The claimed constitutional deprivation must result from the exercise of a right or privilege created either by the state, by a rule of conduct imposed by the state, or by a person for whom the state is responsible.”

In this instance, the clause would read: “the state is responsible for …” Clearly, the object form is called for.

If, in correcting for who/whom and similar pronouns, you find that the technically correct version sounds strange to you, you might want to try rewriting the sentence so that it is both correct and appealing.

  • Right: “As long as parties are voluntarily participating in mediation and given a choice of mediators, they should be allowed to choose anyone that they see fit.”

Singular/Plural agreement

Pronouns should agree in number with the nouns they refer to (“The students agreed that they would form a study group”). Writers are probably most likely to slip up in agreement when they are unsure whether the pronoun antecedent is singular or plural, or when they are trying to avoid gender bias by using “they.”

Some singulars and plurals to watch for:

Some nouns, such as collective nouns and words from Latin, may not be instantly recognizable as singular or plural. For example, a court is considered to be an institution, and requires a singular pronoun regardless of whether the court you are writing about consists of one individual or a group of people.

  • Wrong: “The court stated that they were ill-equipped to second-guess the trial court judge’s determination.”
  • Right: “The court stated that it was ill-equipped to second-guess the trial court judge’s determination.”

See the page on subject/verb agreement for a fuller listing of the trickier singulars and plurals.

Noun/pronoun disagreement and gender bias

You have probably read (or even written) many sentences like this one:

Wrong: “Given that New York State does not currently have a single set of court rules for all non-adjudicative mediators, a private practitioner interested in implementing mediation services in their solo practice may be unsure about what standards to aspire to.”

The sentence first discusses “a private practitioner,” then refers to “their solo practice.” But since there is only one practitioner in the subject, any pronouns referring to that practitioner should be singular: “her solo practice,” “his solo practice.”

A problem arises when this hypothetical practitioner is potentially either male or female. Thus, “their” has become a common dodge for escaping gender bias, because it does not indicate gender.

  • Not Really Right: “In order for a child to be classified as requiring special education, he needs to be provided with the necessary evaluations.”

Formerly, “he” was assumed to include both male and female individuals, but this practice is no longer widely accepted.

  • Right but Cumbersome: “In order for a child to be classified as requiring special education, he or she needs to be provided with the necessary evaluations.”

No wonder people have reached for “they.” The trick for making the technique work is to change the initial noun from singular to plural, so that it matches “they.”

  • Right: “In order for children to be classified as requiring special education, they need to be provided with the necessary evaluations.”

Unclear Reference

When they are not handled carefully, pronouns can introduce ambiguity into your writing. When several male persons have been named, which one does “he” indicate? Will your reader see immediately which previously described concept or situation your use of “this” refers to?

With Personal Pronouns

  • Wrong: “When Rodriguez entered the precinct, she told the officer at the front desk about Jeffries’s condition, but rather than taking her report, she was asked to speak directly with Officer Frazier.”
  • Right: “When Rodriguez entered the precinct, she told the officer at the front desk about Jeffries’s condition, but her report was not taken and she was asked instead to speak directly with Officer Frazier.”
  • Right: “When Rodriguez entered the precinct, she told the officer at the front desk about Jeffries’s condition, but rather than taking her report, the officer asked her to speak directly with Officer Frazier.”

Does the second “she” in this sentence refer to Rodriguez, to the officer at the front desk, or even possibly to Jeffries? The phrase “rather than taking her report” leads the reader to expect the next pronoun to refer to the officer at the desk, but “was asked to speak directly with Officer Frazier” sounds like advice to Rodriguez. This sentence could be rewritten in a number of ways; here are two options.

With “This,” “That,” and “Which”

  • Wrong: “Mediation may resolve an issue quickly and not allow for parties to heal which may be accomplished by delays in the court system.”
  • Wrong: “Perhaps if Tuparo decided that he would not sign the contract until these matters were cleared up or his propositions were considered an argument could be made that this was a counteroffer. Yet this was not the circumstances of this case.”
  • Right: “… an argument could be made that the additional writing he appended to the contract was a counteroffer.”

What may be accomplished here, resolution or healing?

These two sentences use three “this”es and a “these.” The agreement problem in the second sentence also makes comprehension more difficult. When instances of the word “this” create a problem in your writing, replace them with something concrete. Here’s a way to replace one here:

Other Potential Problems

Here are a few more pronoun issues to look out for.

Who vs. That

  • Wrong: “Whether a relationship between the mediator and non-English speaking parties can be established when a translator is present that is not part of the procedure.”
  • Right: “Whether a relationship between the mediator and non-English speaking parties can be established when a translator is present who is not part of the procedure.”

“Who” is used for people; “that” is used for other nouns.

Consistency

  • Wrong: “Prison life requires that one give up their liberty and other rights, but not his fundamental right of due process.”
  • Right: “Prison life requires that people give up their liberty and other rights, but not their fundamental right of due process.”

In this sentence, “one,” “their,” and “his” are all meant to refer to the same person, but do so in varying ways. It is better to be consistent; choose one way of referring to the subject and use it throughout the sentence. Here’s one option:

Personal pronouns

In formal legal writing, it is not customary to identify yourself, the writer. In the conventions of this discourse, words like “I,” “we,” and “our” are avoided.

  • Wrong: “We urge the court to deny the motion to dismiss.”

 

 

Punctuation is one component of writing that people seldom think about or notice — except when it is wrong. Purdue University’s Online Writing Lab has an excellent section on punctuation of all kinds. It would be a good investment of time to refresh your memory with the explanations and practice exercises found on that site.

Quotation Marks

Quotation marks are required whenever you are giving the exact words spoken or written by another person. In American English, double quotation marks are used for indicating quotations. Single quotation marks indicate a quote within a quote:

  • Prof. McArdle said, “The briefs will be due on Tuesday.”
  • Loucas said, “Prof. McArdle said, ‘The briefs will be due on Tuesday.’”

(For those of you familiar with British English conventions, this is a change in style.)

The rules for using other punctuation with quotation marks are fairly straightforward. If you are introducing a quote with a phrase such as “He said,” “The record states,” or “As Justice Scalia wrote,” you must use a comma before the quotation marks:

  • The defense attorney shouted, “I object to that question!”

If you want to introduce a quote with an independent clause (a phrase that could stand alone as its own sentence), you must use a colon before the quotation marks:

  • The defense attorney raised an objection: “That question is not relevant!”

If, however, you are integrating quoted material within your own sentence, you do not need any introductory punctuation:

  • Evelyn described her father as a “stubborn old man.”

You must also be careful about the placement of other punctuation marks at the end of quotations. Commas and periods always go inside quotation marks:

  • Lou said, “This class is way too noisy.”
  • “This class is way too noisy,” said Lou.

Question marks and exclamation points go inside the quotation marks if they are part of the original quotation:

  • The security guard asked, “Whose car is this?”

but remain outside the quotation marks if they are part of your own sentence:

  • Did the nurse say, “Dr. Adler will be coming soon”?

(In this case, the nurse is not asking the question; the writer of the sentence is.)

Semicolons and colons at the end of a quotation should be placed outside the quotation marks:

  • A certain novel begins with the words, “Call me Ishmael”: do you know which novel it is?

Apostrophes

The two main functions of the apostrophe are to form the possessive case of nouns (indicating ownership) and to indicate a missing letter or letters in a contraction.

Possessives

When forming the possessive of a singular subject, ’s is generally needed:

  • The student’s locker was filled with textbooks.
  • Margie’s bagels are delicious.

If a singular noun ends in s, you should still use ’s to form the possessive:

  • Luis’s car is parked on Main Street.
  • Her boss’s office is very large.

However, some writers use an apostrophe alone when the noun is long and contains multiple s sounds. This is not incorrect:

  • Officer Gonzales’ gun was stolen.

When forming the possessive of plural nouns, you should add only an apostrophe if the noun ends in s:

  • The students’ grades were posted on the board.

But the occasional plural nouns that don’t end in s need ‘s to form the possessive:

  • The children’s center opens at 9 a.m.

In two unusual cases, ‘s is used to form a plural noun. This occurs when you want the plural form of a single letter or of a word referred to as the word itself, as in the following examples:

  • Patrick got straight A’s throughout four years of college.
  • This brief contains too many whether’s.

Never use an apostrophe to form the plural of a proper name:

  • The Blochs came over for dinner.

Contractions

The apostrophe is also used to replace missing letters in a contraction. For example, in the following sentence:

  • The clerk said the office wouldn’t be open on Saturday.

“wouldn’t” is a contraction for “would not” — the apostrophe replaces the missing o.

Similarly, in the sentence:

  • We’re tired from studying too much.

“we’re” stands for “we are,” so the apostrophe replaces the missing a.

Your/You’re & Its/It’s

The two instances that cause the most confusion — and the most mistakes — in apostrophe usage are your/you’re and its/it’s.

Remember the contraction rule, and your choice should be clear. “You’re” stands for “you are,” while “your” is the possessive form of “you”:

  • You’re the top student in your class,” said the dean.

Likewise, “it’s” stands for “it is” or “it has,” while “its” is the possessive form of “it”:

  • It’s time for the orchestra to begin its rehearsal.

If you are confused about which word to use in a sentence, pause and ask yourself which meaning you want — a contraction or a possessive noun.

Semicolons

A semicolon can be used to connect two independent clauses that are closely linked in meaning:

  • The professor began class at exactly 10 o’clock; students who arrived late missed some of the lectures.

In this example, the two clauses could stand alone as separate sentences, but joining them with a semicolon stresses the relationship between them. Using a comma alone to connect these clauses would not be sufficient and would create a run-on sentence.

A semicolon would also be used to connect independent clauses when a transitional word or phrase is used, such as:

  • The small airplane had a smooth flight; however, a sudden gust of wind made its landing a little rough.

Commas

Comma placement can dramatically alter the meaning of a sentence. Comma placement determines the grammatical, and therefore logical, structure of the sentence.

When should I use commas?

  • Use commas to separate independent clauses when they are joined by coordinating conjunctions: and, but, for, or, nor, yet.
    • Tuparo began his new job, and Burstyn made changes to the personnel policy. (Note that this could have been expressed in two sentences: Tuparo began his new job. Burstyn made changes to the personnel policy.)
  • Introductory expressions should be followed by a comma.
    • After leaving Weber and Orange, Tuparo took a job at LSRA.
    • Therefore, he did not make a counteroffer.
  • Use commas to separate three or more words, phrases, or clauses written in a series.
    • I bought eggs, milk, and cheese at the store.
    • Yesterday I read a book, took a walk, and wrote a paper.
  • Use a pair of commas in the middle of a sentence to set off clauses, phrases, and words that are not essential to the meaning of the sentence.
    • His neighbor, with whom he had had several serious disagreements, removed a section of the fence. (Note that the clause “with whom he had had several serious disagreements” is not essential to the meaning of the sentence. One way to check this is to see if we could rewrite the sentence to make two complete sentences. Example: His neighbor removed a section of the fence. They had had several serious disagreements.)

When should I not use commas?

  • Don’t use commas to set off parts of the sentence that are essential to the meaning, such as clauses beginning with “that”.
    • The book that I borrowed from you is excellent.
    • The last person who saw the victim alive claimed to have seen nothing unusual.
  • Tip: “Which” is generally used with a comma, “that” without.
    • Mr. O’Malley’s apartment, which is on the seventh floor, is unsuitable for someone with mobility problems. (Non-essential to the meaning)
    • The bill that Ms. Perez received contained several errors. (Essential to the meaning)
  • Commas should not separate subjects from their corresponding verbs.
    •  The new chief operating officer, changed the company’s personnel and benefits policies. (incorrect)
  • Commas should not separate verbs from their objects.
    •  The new chief operating officer changed, the company’s personnel and benefits policies. (incorrect)
  • Commas should not split a double (or compound) predicate.
    •  Tuparo finished his Masters, and got a new job. (incorrect)

When in doubt, use a comma if you think your reader may be confused about the meaning.

Dash or Hyphen

Rule of thumb: dashes separate, hyphens connect. The en dash is approximately the length of the letter N, and the em dash the length of the letter M. The shorter en dash (–) is used to mark ranges and with the meaning “to” in phrases like “New York–New Jersey crossing.” The longer em dash (—) is used to separate extra information or mark a break in a sentence.

  • Dashes offer separation but with added drama.
    • : Everyone in the group left the scene—even her brother. (correct)
  • Dashes can also be used to set off a clause, parenthetical expression, or list.
    • His neighbor—with whom he had had several serious disagreements-removed a section of the fence. (you could use commas here instead, but dashes change the emphasis)
    • Our clients—Singh, Lafrance, and Ivanoff—have sent us the documents we requested. (you could use commas here but it would be more confusing to the reader)
  • Use a hyphen to connect two parts of a compound noun.
    • E.g., U-turn, stand-in, etc.
  • A hyphen is used to join two parts of a hyphenated adjective.
    • E.g., once-in-a-lifetime opportunity, state-run clinic. (This often makes the meaning clearer. Consider the possible meaning of the following: working class president, dirty blonde hair, versus working-class president, dirty-blonde hair.)
  • Many prefixes are hyphenated, especially if there may be awkwardness or confusion with the spelling.
    • E.g., ex-husband, pre-1968, semi-integrated, non-nuclear. (Some works are acceptable hyphenated and not. Example: pre-war, prewar.)

For More Information

Purdue Owl Writing Lab (OWL), “Brief Overview of Punctuation,” 2012. (link)

Search for your punctuation question at Grammar Girl. (link)

Punctuation with Citation

 

Citations are governed by a number of rules that are beyond the scope of this discussion. For guidance in proper citation format, you should consult the Bluebook, our bluebook page, or the Cornell and Lexis-Nexis sites devoted to citation style.

However, here are a few basic rules regarding punctuation placement with citations. A citation that appears after a complete sentence should be treated as a complete sentence itself, beginning with a capital letter and ending with a period. This holds true whether the citation is a long or short form. If a cite is given in the middle of a sentence, it must be set off by commas.

MULTILINGUAL LEGAL WRITERS

The resources and information below might be especially useful if:

  • English is not your only first language and you feel you are equally proficient in two (or more) languages,
  • You are more proficient in a language other than English (and you consider English to be your second language),
  • You speak one or more languages in addition to English, but are more proficient in English,
  • You are a speaker of one or more English dialects,
  • You speak (or only understand) one language with your family and another language with your friends (or at school),
  • You love languages and are just curious about the information you may find in this site,

ESL Exercises

  • OWLPurdueUniversity 
    English as a second Language (ESL) resources, handouts, and exercises.
  • The Online English Grammar (by Anthony Hughes)
    A basic English grammar organized by topic.
  • The ESLQuizCenter (by Dave Sperling)
    Quizzes on grammar, slang, confusing words, punctuation, reading comprehension, etc.
  • Activities for ESL students
    Bilingual quizzes (Chinese-English, Japanese-English, Spanish-English, Korean-English, Russian-English, etc.), general grammar, and vocabulary quizzes for different levels of proficiency, etc.
  • ESL Blue(s) (by Eifion Pritchard)
    A grammar site with a special focus on verbs for ESL students
  • English Quizzes (by S. Kathleen Kitao and Kenji Kitao)
    A site on grammar and vocabulary. Also general quizzes on proficiency in English and reading comprehension exercises.
  • Self-Study Quizzes for ESL Students 
    Grammar, general vocabulary, idioms, homonyms.
  • Online English Grammar 
    An Online English Grammar (Digital Education Network)
  • Grammar Help 
    Explanations and exercises on English grammar, organized by topic.

Dictionaries and Glossaries

Bilingual and Multilingual Dictionaries

  • The Language Hub (by Cetrod)
  • Multiple Dictionary Search Engines
  • Immigration Court Terminology (by Dagoberto Orrantia)
    From Proteus Vol. VI, No. 4 – Fall 1997
  • Bilingual Dictionaries (by the University of Geneva Translation and Interpretation Department)
  • Online Dictionary Net